Landlords

Say hello to the Lettings Agency York people trust for property management

Wave goodbye to tenant checks, rent collection, repairs and maintenance.

We take care of everything - so you can experience the simplicity of stress-free People-first Property Management.

As experienced landlords ourselves, we understand your priorities and don’t just focus on finding great tenants. We also care for your property, help to maximise returns and keep you in the loop at every step.

Accredited by the National Residential Landlords Association, we are a family-owned lettings agency in York that is proud to deliver complete peace of mind while your investment works for you.

Whether you’re a seasoned landlord or just starting out, we look after your property like it’s ours. Professional & affordable lettings management in York – but without the hassle.

Invest with confidence

Unrivalled local knowledge

Our friendly and knowledgeable team have lived in York their whole lives and can help with any issues or query.

Maintenance experts

Over a decade of in-house maintenance experience helps to keep costs low while providing the highest standard of service.

Clear communication

We respond quickly and clearly to every message so you and your tenant always know what’s going on.

Grow your portfolio

Expand your investments and benefit from expert advice on high-potential properties.

Exceptional service & fewer headaches!

Most landlords leave their agent because they’re ignored – not because the rent’s too low or the property’s empty.

But we don’t think great service should be optional – it’s essential.

Switch to us and enjoy clear updates, honest advice and zero chasing.

  • Your own dedicated property manager - not a call centre
  • Regular WhatsApp updates - without having to ask
  • Transparent fees - and no hidden charges
  • Prioritise client relationships
  • Ensure investments is well cared for

Know your costs & plan ahead

We offer six simple, transparent fees for landlords (with no hidden costs) so you can manage your property with confidence.

Let Only
£540 inc VAT

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Block Management

Pricing agreed upon during application

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Fully Managed
Letting fee £400

As well as 11% + VAT of monthly rent

HMO Management
Letting fee of £150
per tenant

As well as 11% + VAT of monthly rent

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Rent Collection
Letting fee of £360

Then 9% of the monthly rent Inc VAT

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Holiday Lets & Serviced Accommodation 
14-17% of rent plus VAT

Landlord FAQs

How quickly can PPM let my property?

We aim to let every property within 3 weeks of listing it, though this depends on market demand, location, rental asking price, and property condition. Finding the right tenant is our top priority, ensuring your property is in good hands.

Why should I use a letting agent to manage my property?

You can manage your own property of course but using a good letting agent represents excellent value for money. Having access to a team of professionals who can collect your rents, be your main contact with your tenant, keep your property occupied and well maintained and keep you abreast of the incoming legislation in our industry is extremely important. Not to mention it frees you up to focus on doing what you want to do. It's also worth noting that your management fees are a tax-deductible expense.

If my property needs work before it is ready for the market, can PPM arrange this?

Yes. Before listing any property we carry out an inspection to make sure that the property is up to the required legal safety standards and advise on any necessary work. We also make recommendations for any improvements we think you could make to achieve a higher rent or attract a better tenant. Our team can arrange and carry out any required work prior to letting.

If my tenant reports a repair issue, how do you deal with it?

As soon as a repair is reported through our online reporting system we send it on to you via email for review. If we believe that the repair is in the amount agreed in our business terms and condition contract then our in house team will see to this. If we believe the cost will be more than the arranged amount, you can either carry out the repair yourself, instruct your own contractor, or pass the job back to us to be sorted by our in-house team. The issue may require further inspection to determine the route cause which a member of our team would carry out.

If I want PPM to take over management from another agent, how involved do I need to be?

It’s a really hands-off process. All we need from you is our terms of business signed and returned. You will need to give the required notice to your current agent but once they are notified we can arrange to collect all certification, tenancy agreements, tenant contact information and keys. At that point, we will make contact with your tenants and make them aware of the switch.

If a tenant damages my property during their tenancy and refuses to pay, what happens?

Let’s say, for example, that a shower screen is damaged during a tenancy and we have sufficient evidence to suggest this was done by a tenant. The repair would need to be carried out as normal, you as the landlord would pay for it and the invoiced amount will be contested at the end of the tenancy and deducted from the deposit. In most cases though, the tenant will offer to pay for it there and then.

What charges do you apply to landlords?

Every agent should publish a schedule of their charges to tenants and landlords by law. Read ours here.

How much does the service cost?

It depends on the level of service you require and how many properties you have – multiple landlords receive discount on our services to reflect the economies of scale. Ask us for a personal quotation.

What type of property makes the best buy-to-let investment?

The simple answer is that is varies from area to area and depends what you are looking for from an investment. We are happy to advise on what could best suit your requirements so please ask us for more detail.

How can I be sure my tenant is suitable?

It is in our best interest to ensure the tenants have impeccable reference. All prospective tenants are credit referenced. We also request employment references and (if applicable) previous landlord references.

Do you hold and protect the tenant’s deposit?

Yes, we can hold and protect a tenant’s deposit on all of our services although landlords should confirm what charges apply. This is done though the Deposit Protection Service.

Join a letting agent who actually answers your calls

01904 862188 [email protected]

Trusted feedback from real landlords

The team is extremely approachable and friendly. They are very hard working, from them putting my flat on the market they had a tenant move in within 9 days which was incredible. I have complete trust in them to manage my rental appropriately. They have been honest and open throughout the whole process which I have loved!

Matthew Atkinson

Pycroft have been excellent in all aspects of letting my property. Everything has been done promptly and efficiently. Will and Max have been very professional and friendly. They are very quick to respond to emails and have resolved any issues promptly. Great value for money.

Debbie Hirst

From the moment I began my association with Pycroft Property Management, I was met with the highest level of professionalism and personalised care. Their team's diligence in managing properties is unparalleled, ensuring that every detail is attended to with the utmost precision.

Jack Hutchison

After growing frustrated with a big-name Lettings agent, I met with Max and Will to discuss my needs and it’s a choice I’m very happy with. PPM keeps everything in-house, communicates clearly and quickly, and are highly organised. I can’t recommend PPM highly enough.

Jason Medlycott

Unbelievably happy with the outcome and refreshing to have worked with PPM. Very professional and attentive throughout the process of the management of a number of my properties. Five-star service and couldn’t recommend Will and the team any more.

Sam Maddison

Gave these guys a call when my regular maintenance team decided to retire. I’d like to think they could be my new regular team. Neat and tidy, on time and courteous. Will came up with a few new ideas for the properties that I’ll certainly be implementing. Would highly recommend. 5 stars!

Graham Cross

The team is extremely approachable and friendly. They are very hard working, from them putting my flat on the market they had a tenant move in within 9 days which was incredible. I have complete trust in them to manage my rental appropriately. They have been honest and open throughout the whole process which I have loved!

Matthew Atkinson

Pycroft have been excellent in all aspects of letting my property. Everything has been done promptly and efficiently. Will and Max have been very professional and friendly. They are very quick to respond to emails and have resolved any issues promptly. Great value for money.

Debbie Hirst

From the moment I began my association with Pycroft Property Management, I was met with the highest level of professionalism and personalised care. Their team's diligence in managing properties is unparalleled, ensuring that every detail is attended to with the utmost precision.

Jack Hutchison

After growing frustrated with a big-name Lettings agent, I met with Max and Will to discuss my needs and it’s a choice I’m very happy with. PPM keeps everything in-house, communicates clearly and quickly, and are highly organised. I can’t recommend PPM highly enough.

Jason Medlycott

Unbelievably happy with the outcome and refreshing to have worked with PPM. Very professional and attentive throughout the process of the management of a number of my properties. Five-star service and couldn’t recommend Will and the team any more.

Sam Maddison

Gave these guys a call when my regular maintenance team decided to retire. I’d like to think they could be my new regular team. Neat and tidy, on time and courteous. Will came up with a few new ideas for the properties that I’ll certainly be implementing. Would highly recommend. 5 stars!

Graham Cross

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